EARNCON 2023 COVID Protocols Acknowledgement
All attendees at EARNCON 2023 in Detroit, MI, will be required to adhere to the COVID-19 mitigation protocols described below. Please acknowledge you have read and understand these protocols using this form.
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  • Vaccinations: We strongly urge attendees to get vaccinated against COVID-19 and also receive all boosters for which they are eligible. 

  • Masking: At this time, we are not planning to require masking during conference activities. However, we will be monitoring public health conditions leading up to the conference and may adjust our masking policy if needed. It may be prudent to bring a comfortable mask just in case. We encourage all those that need or want to wear a mask at the conference to do so. EARN will have a limited number of masks available at the registration desk.  

  • Testing: All attendees will be required to show proof of a negative rapid antigen test at registration for every day of conference attendance.  We recognize that most public health guidance no longer requires daily testing for large events; however, with COVID case numbers expected to rise as we go into Fall, we will be requiring daily testing out of an abundance of caution. We encourage attendees to take their first test prior to departing for Detroit (if travelling on their first day of EARNCon attendance) and to take a photo of the test to show EARN staff upon arrival. Each day, after showing a photo of the test kit results to conference staff, attendees will be cleared to attend the conference.  

  • EARN will provide rapid tests for all attendees outside the registration area of the conference space. Attendees should allow time in their plans to retrieve a test kit and take the test before entering the conference space each day. (Results from an FDA-approved, at-home test kit provided by the attendee and taken that same day before arriving at the conference site are also permissible.)  

  • COVID exposure: In the event you test positive for COVID, please alert an event organizer immediately. You will be directed to quarantine in your room. We will notify attendees in the event of exposure, maintaining the anonymity of anyone testing positive. However, we would encourage anyone testing positive to notify those attendees with whom they may have been in close contact. iPhone users can help us conduct contact tracing by activating contact tracing in their settings (click here for instructions).

  • Experiencing symptoms: If at any point in the conference, you feel unwell or begin experiencing symptoms consistent with COVID-19, we ask that you please exit the conference space and do not return to conference activities until you are feeling better and can demonstrate a negative rapid COVID test. EARN staff will provide additional COVID test kits to anyone who experiences symptoms of COVID-19 and can help you schedule a PCR test or seek medical treatment if you require it. 

  • Please note that in the event of a COVID exposure, EPI/EARN will not be able to refund anyone’s conference registration fees, hotel costs, or travel expenses. EPI/EARN will also not be responsible for any costs associated with PCR testing, medical treatment, or quarantine of conference attendees.  

By checking this box, I am consenting to providing proof of a recent negative COVID test upon arrival at the conference and on each conference day before participating in any sessions and/or activities.
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By checking this box, I am confirming I understand EPI/EARN will not provide any refunds of registration fees, hotel costs, travel expenses, or any other associated costs, including but limited to PCR testing, medical treatment, or quarantine if I test positive for COVID-19. 
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